1. Code of Conduct
  2. Health and Safety
  3. Special Accommodations/Group
  4. At-Camp Activities
  5. Sign Out
  6. Age Policy
  7. Course Cancellation
  8. Release of Liability
  9. Indemnification
  10. Arbitration Agreement
  11. Payment Policy
  12. Changes, Cancellations, and Refund
  13. Privacy Policy
  14. Copyright

These Terms and Conditions apply to programs operated by RobotiX Institute LLC. (Referred to as “RXI”) including but not limited to RXI. These terms apply to all courses, options, and programs offered by RXI.

By agreeing to these Terms and Conditions and/or registering my student (Note: Student throughout these terms and conditions refers individually and collectively to each and every student registered in an account. For ease, the word student is used, but it shall not be construed to limit its application. You are agreeing that “student” refers to each and every student registered) for an RXI program, I assert that I have read all Terms and Conditions and agree to be bound by them.

  1. Code Of Conduct

I agree that I have read through, understand, and agree that I and my student will be held to the Code of Conduct set forth below. I also agree that I have reviewed the Code of Conduct with my student. I understand that I and my student must act in a way that is in keeping with the Code of Conduct and that my student can be dismissed from a program if either of our actions or attitudes seem to be harmful to the atmosphere, other participants, or staff, in the opinion of RXI staff. I and my student understand that RXI Tech reserves the right to dismiss my student from the program without any prior warning for violating any of the terms of the Code of Conduct. Refunds will not be given for student dismissed for failure of the student or the parent(s) to abide by the Code of Conduct. I also acknowledge that upon staff observation of my student at the RXI program, the Director may determine that the program is not a suitable and/or productive environment for my student. In this case, RXI may dismiss the student and no refund will be issued. This includes incidents where a student does not have sufficient English language skills to participate in the course, as all RXI courses are taught in English and therefore participation in courses requires a high level of English understanding. While RXI strives to maintain excellent relationships with students, in some rare cases, RXI may not be a compatible environment for every student.

Students And Parents/Guardians May NEVER:

  1. Engage in or threaten violence;
  2. Bully, intimidate, or harass others;
  3. Damage facilities, dorm rooms, or equipment;
  4. Sexually harass others;
  5. Smoke, or use tobacco or vape products at RXI location; and
  6. Use, possess, or be under the influence of alcohol, marijuana, illegal or un-prescribed legal drug (If a student is caught using, possessing, or being under the influence of illegal drugs, student will be immediately dismissed and permanently banned from all RXI facilities and may be criminally prosecuted. If a student is suspected of possession of alcohol, marijuana, or any illegal or banned substances or drug paraphernalia, the student may be subject to search and seizure).

Students Also May NEVER:

  1. View pornography or any inappropriate material (including sexual content, inappropriate violence, racism, bullying, etc.) on the internet
  2. Steal property of others (if a student is suspected of possession of property which is not their own, the student may be subject to search and seizure);
  3. Inappropriately use equipment
  4. Engage in internet hacking
  5. Use or possess weapons (If possession of weapons is suspected, student will be subject to search and seizure. If a student is found in possession of a weapon, student will be immediately dismissed and permanently banned from all RXI facilities, and where required, will be reported to local authorities)
  6. Bring pets or animals to any RXI location (service dogs may be permitted);
  7. Bring drones, hover boards, roller blades, or shoes with wheels
  8. Sign up on third-party websites without the permission of their instructor
  9. Use false information to sign up on third-party websites; and
  10. Leave camp without checking out with and obtaining permission from an instructor or other appropriate camp personnel.

Students And Parents/Guardians MUST:

  1. Abide by the rules and regulations of each location
  2. Respect facilities and property (should intentional damage to facilities or property be found to be inflicted by a student, the student and their parents will be responsible for fines and damages, and RXI will, where required, report to local authorities); and
  3. not hold RXI responsible for any lost, stolen, or damaged personal items

Students Also MUST:

  1. Be responsible for all keys issued to them
  2. Not use personal electronic devices during instructional time – unless they are approved by the instructor (It is recommended that personal devices be locked in a dorm room. Also, if student accesses the internet via a local Wi-Fi hotspot at the program location, it is the sole responsibility of the student and student’s parent/guardian to comply with all providers’ terms & conditions, and assume all financial risk. RXI does not facilitate internet access for non- RXI devices).
  1. Health And Safety
  1. I understand that physical and recreational activities contain inherent risk of injuries.
  2. I certify that my student is in good health and able to participate in RXI programs, and that if for any reason my child should be restricted from participating in any activity, that I have provided RXI notification of such restrictions through the health forms associated.
  3. I authorize RXI Staff to attend to any health issues or injuries my student may incur while participating in an RXI program. This includes providing basic first aid, administering authorized medications, and seeking emergency medical care for my student should they deem it necessary.
  4. I agree to be financially responsible for any medical treatment needed during the duration of the program. I understand that I am responsible for providing the sole insurance coverage for any medical treatment my student receives, and agree to release any and all records necessary for my child to receive medical treatment.
  5. I understand that during or after completing the registration process, I will receive a confirmation that includes the information necessary to Forms. I understand that I must accurately complete all forms required by RXI and any state or location provider where required (including, but not limited to, the health form) within the timeframes set forth by RXI
  6. If my student needs to bring any medications to camp, I agree to fill out the necessary medication forms more than a week prior to the start date of my student’s program and to bring the medication to camp the first day. I agree to bring all medications in original containers that identify in English the prescribing physician (if a prescribed medication), the name of the medication, the dosage, any side effects, and the frequency of administration. The information dosage and frequency of administration on the bottle must match the information provided on the medication form. You agree that all medications, except inhalers and diabetic testing kits, will be given to and administered by RXI staff. If your student will be bringing an EpiPen, you will need to bring two nonexpired EpiPens the first day of their program. One will be held by staff. The other will be held by the student. Your student will be required to self-administer all injectable medications (except EpiPens when used during an emergency) under the observation of staff. At the end of your student’s program, you are responsible for retrieving all medications from RXI staff.
  7. I understand that RXI staff cannot give my student over-the-counter medication without written permission. Some states may also require that a physician’s approval be provided for over-the-counter medications.
  8. I agree that if my student’s medication is left at camp after my student’s camp session has ended, that RXI has the right to dispose of any medication left and shall not be responsible for any damages or liabilities related in any way to such medication, including, but not limited to, replacement cost of the medication and any damages resulting from participant’s failure to administer such medication. NOTE: RXI cannot mail medications, as it is against Federal Law to send medication through any mail service.
  9. I understand that RXI suggests that students be current on all vaccinations according to the age-appropriate recommended immunization schedules published by the US Centers for Disease Control and Prevention (CDC), and that some locations require students to provide up-to-date vaccination information or acceptable waiver. I further understand that if up-to-date vaccination information is required at the location where my student is registered, and I do not provide upto- date vaccination information that my student’s registration may be cancelled without a refund. I agree to obtain or provide proof that my student has already had any and all vaccinations required by the location in which my student is attending. I may provide a signed religious or medical vaccination exemption in lieu of obtaining the required vaccinations.
  10. I understand that the Emergency Contact I provide must be at least 18 years of age and is ideally located within 4 hours travel by automobile of the location where the student is attending camp, during the time the student is attending camp. At a minimum, Emergency Contact must be available by phone while the student is attending camp.


  1. At-Camp Activities
  1. Field Trips: I give RXI staff members permission to take my son/daughter/ward to places of relevant interest, the swimming pool (where available), guided campus tours, and facilities within walking distance of camp, both on and off campus. Public and/or private transportation will be utilized.
  2. Photos: As a condition of participation, I authorize that photos, videos, images, audio and testimonials may be taken of me and my student and agree that said content may be used by RXI in promotional materials, marketing collateral, and online media. These images, testimonials, photos, videos, and audio may be shared and used by corporate partners, the media, or other organizations who work with RXI . I understand that RXI , its owners, agents, partners, facility providers, and employees will not be held liable for damages and injuries associated with said publishing, including any and all claims based on negligence. I agree that all images, testimonials, photos, video, and audio taken at or in connection with RXI are the sole and exclusive property of RXI .
  3. Press Visits: As a condition of participation, I authorize RXI and the press to use my student’s full name in print, radio, TV, and other mediums. (Often when press arrives at camp, RXI may not have the opportunity to contact all families for permission before the press arrives. Therefore, we have created a blanket policy. We thank you for understanding.
  4. Movies: I understand that movies played at or attended by any of the programs run by RXI are rated PG and PG-13 and selected at the sole discretion of RXI
  5. Inappropriate Web Content: I understand that RXI makes every reasonable effort to prevent participants from being exposed to inappropriate web content. As a safeguard, RXI will attempt to either install an internet filtering software on RXI computers, or use an outside filtering vendor. I agree that no method is 100% perfect, and that my student may inadvertently access some inappropriate content even though RXI takes reasonable precautions to guard against inappropriate material being viewed. I understand that if inappropriate content is viewed, RXI staff will follow standard protocol and agree that if my student is found in violation of the Code of Conduct set out above, my student may be removed from a program without receiving a refund.
  1. Sign Out
  1. Self-Sign-Out Policy for students 13 years of age or older: I agree that if my student is 13 years or older by December 31st of the year in which they are registered for a course, then he/she can sign himself/herself out with staff between 5 and 5:30 PM Monday through Thursday, unless attending an overnight program, and between 3 and 4 PM on Friday, unless attending a weekend program. Once my student signs themselves out, they will no longer be in the care of RXI. If my student needs to be checked out at times other than those listed herein, then I must contact the Camp Director to make arrangements.
  2. Self-Sign-Out Policy for students under 13 years of age: I agree that if my student does not turn 13 by December 31st of the year in which they are registered for a course, he/she must be signed out of their RXI program by an authorized pick-up person. I understand and agree that only those knowing the code word-or those named as additional authorized pick-up persons (and who show a valid picture ID, Driver License, or passport)-will be able to pick up my student. If I choose to allow my student who is not yet 13 years old to self-sign-out, I understand that the terms of paragraph 1 of this Section V will apply regardless of my student’s age.
  1. Course Cancellation

I agree that RXI has the right to cancel a course. If a course is cancelled, I understand that I may enroll my student in another course. I agree to be responsible for any costs for the new program that are above the amount paid for the original course. If another course is not available in the local vicinity for the same dates, a refund will be issued for all monies paid to RXI for the cancelled course. I understand and agree that if RXI is forced to close a course based on a recommendation by the local Health Services Department (in the case of a communicable disease outbreak, etc.) or due to other acts of nature, I will not be entitled to a refund

  1. Release of Liability

On behalf of my son/daughter/ward, i, the parent/guardian, in exchange for the right of my son/daughter/ward to participate in rxi program(s), hereby release rxi llc., its owners, agents, partners, facility providers, and employees from liability (including claims based upon negligence) for any and all damages or injuries to my son/daughter/ward or damage of any personal property. I agree to be fully responsible for any and all such damages or injuries which may result directly or indirectly from any negligent acts or activities associated with rxi . However, i understand that i am not releasing rxi llc ., its owners, agents, partners, facility providers, and employees from gross negligence, reckless conduct, or intentionally tortious conduct. To the extent this release conflicts with state/provincial law governing releases, this release is to be given the fullest force and effect permitted under state/provincial law. Should any part of this contract be found invalid or not enforceable by a court of law, then the remaining portion shall continue to be valid and in force.

  1. Indemnification

I agree to defend, indemnify, and hold RXI , its officers, directors, employees, and agents, harmless from and against any claims, liabilities, damages, losses, and expenses, including, without limitation, reasonable attorneys’ fees and costs, arising out of or in any way connected with my student’s participation in an RXI program.

  1. Arbitration Agreement

I agree that any dispute arising out of or relating to this Agreement, my student’s participation at RXI, or otherwise arising between the parties, including, without limitation, any students statutorily created or protected rights, as permitted by applicable state/provincial or federal laws, may be settled by arbitration in the state/province and county in which the camp is held, in accordance with the Commercial Rules of the American Arbitration Association, and judgment upon the award rendered by the arbitrator(s) may be entered in any court of competent jurisdiction. The prevailing party in the arbitration shall be entitled to recover expenses including costs and reasonable attorney’s fees associated therewith. Should any part of this contract be found invalid or not enforceable by a court of law, then the remaining portion shall continue to be valid and in force. I hereby acknowledge that I understand the terms of this ARBITRATION AGREEMENT, and agree to comply with all of its terms and provisions

  1. Payment Policy
  1. US Dollars: I agree that all financial transactions are made and quoted in US Dollars.
  2. Non-Refundable Fees: To cover the administrative costs associated with registering my student, I agree that for each RXI program/course in which my student is registered, the total payment amount is nonrefundable and non-transferable.
  3. Returned Check/Dishonored Transaction Fees: A $25 returned check fee will be assessed for any checks returned or card transactions that are not honored.
  1. Changes, Cancellations, and Refunds
  1. Changes Made More Than 28 Days Prior to Session Start Date: I understand and agree that I am, without penalty, able to make changes to my student’s registration including, but not limited to, location, date, overnight, weekends, or course, so long as the changes are made more than 4 weeks (28 days) prior to the start date of the originally scheduled course for which my student was registered.
  2. Refunds: I agree that refunds will NOT be issued for withdrawals/no shows or cancellations made less than 4 weeks (28 days) prior to the start date of the session cancelled or changed, and improperly made cancellations. I also understand and agree that refunds will NOT be issued for early withdrawal or dismissal due to absences (for any reason) including sickness, behavioral dismissals, power failures, weather, and unforeseeable events not within the control of RXI (including, but not limited to, the inability of student to obtain travel documents) or other acts of nature. If students leave a program early for any reason, the tuition is not prorated and no refund will be issued, including partial refunds.
  1. Promotional Specials

I understand that if I use a promotional discount when registering my student, that I am limited to one discount per student, and that depending on when I am registering, I may be required to pay the full balance at the time of registration to receive the published discount amount. I also agree that all applicable cancellation/refund policies apply, and that all promotional codes must be submitted at the time of registration. I understand that iD Tech will not honor retroactive adjustments and that the total discounts received cannot exceed the total cost of the products purchased.

  1. Rights Reserved

RXI . Reserves the right to update or modify these Terms & Conditions at any time. RXI is not a university-sponsored event. Activities, guest speakers, and tech tours will change session to session and may not apply to all locations. We reserve the right to cancel a course if participation numbers are not adequate. In the case where a suitable RXI replacement week is not found, a full refund will be issued. On rare occasions, the software and hardware we use at our programs may change without notice, and we will strive to find suitable software and hardware alternatives.

  1. Privacy Policy

I have read, understood, and agree that I and my student are bound by the Privacy Policy.

  1. Copyright Notices

I understand that RXI with and uses the intellectual property of some third party companies. I agree to uphold the copyright and trademark rights of RXI.